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The Office Organizer: Tips on file organizing, record retention and email management

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in Leaders & Managers,Management Training,Office Management,Office Organizer,Performance Reviews,Records Retention

A comprehensive document management system can help your business boost productivity, improve the bottom line and stay out of legal trouble.

Here are three ways to organize files for easy retrieval, establish a record retention schedule and tame your wild email inbox.

1. Find paper files—instantly

If you don’t have a filing system that’s built on easy retrieval, you’ll waste a lot of time hunting—plus you won’t make a very good impression on your boss. Try implementing one of these simple filing systems:

Use color coding to your advantage. If you have a different-colored folder for each of your main projects or for each department you regularly work with, finding what you need will be a snap.

Use broad headings for all your files. Choose a broad term like “Expense Reports, 2008,” and file all your procedural memos there, along with copies of expense reports. Other examples of broad headings to use: “Industry...(register to read more)

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