Identity theft is among the nation's fastest-growing crimes, and your personnel files and other HR data can be gold mines for would-be thieves. Getting a Social Security number (SSN), in particular, opens a world of opportunities for criminals, and your company could wind up sharing the blame if employees' personal data get into the wrong hands.
That's why it's wise to alter your methods of tracking personnel data. If you don't, the government may soon do it for you.
Latest example: California employers are scrambling to comply with a strict new law that sharply limits the use of SSNs. The law, which went into effect July 1 and phases in over three years, says companies in that state generally cannot:
- Post SSNs or print them on ID cards or badges.
- Print SSNs on anything mailed to a customer unless law requires it or the document is a form or application.
- Require people to transmit an SSN over the Internet...(register to read more)
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- Internal thefts and background checks: What if employees withhold consent?