The solution: Adapt to the boss’s preferred form of communication, and be inventive in your approach. A few tactics:
Update weekly by e-mail. Break it into three sections: Achievements, Planned Actions and Where I Need Help/Input. List what you’ve
done for each person you support, including regular tasks (made appointments, processed invoices, etc.) and special projects.
Bonus: Your boss can put your weekly checklist into your personnel file, so that when it’s annual-review time, he can detail what you’ve accomplished. Keep a copy in your files for the same reason.
Meet over lunch regularly. Since you both have to eat anyway, set up an every-other-week lunch meeting to discuss projects and priorities. This
also affords you the opportunity to talk more broadly about career goals.
Request a “real time” meeting. Most people hate it when someone asks for “just a minute” but takes 20. Avoid irking your boss: Ask for
precisely the time you need. Appeal to the boss’s priorities, when making your request. Know that he cares deeply about a certain project? Tell him you can beat the deadline, if he could answer a few questions during a 15-minute meeting.
Update your boss’s preferences for staying in touch. Once a year, ask: “What one aspect of how I’m communicating with you would you change?”