• LinkedIn
  • YouTube
  • Twitter
  • Facebook
  • Google+

Ask whether tasks are really necessary

by on
in Admins,Office Management

When you're plugging away at a task, do you ever stop to ask: “If I didn’t do this at all, would anyone notice?”

It’s a valid question, and one that efficiency-seeking admins occasionally ask. After all, you’re the only one who knows exactly how long it takes to, say, generate a monthly or weekly report.

If it takes several hours each week to create the report, but the recipient only glances at it monthly, your time isn’t being spent on the highest-value, highest-priority work.

When you suspect a mismatch between the time spent on something and its value to others, raise the issue. Start by saying:

“I generate this report for you, and I’m happy to continue producing it. But I want to make sure that it’s still useful for you.” Then ask:

• Do you use it?

• How frequently?

• Is it valuable?

• Is there anything extraneous in it?

• Could it be trimmed down?

• Do you still need it weekly?

You may end up with a trimmed-down version of the same report, or a less frequent report, or none at all. In any case, you’ll know that your time is well spent.

Like what you've read? ...Republish it and share great business tips!

Attention: Readers, Publishers, Editors, Bloggers, Media, Webmasters and more...

We believe great content should be read and passed around. After all, knowledge IS power. And good business can become great with the right information at their fingertips. If you'd like to share any of the insightful articles on BusinessManagementDaily.com, you may republish or syndicate it without charge.

The only thing we ask is that you keep the article exactly as it was written and formatted. You also need to include an attribution statement and link to the article.

" This information is proudly provided by Business Management Daily.com: http://www.businessmanagementdaily.com/6564/ask-whether-tasks-are-really-necessary "

Leave a Comment