• LinkedIn
  • YouTube
  • Twitter
  • Facebook
  • Google+

Bring e-mail traffic to a crawl

by on
in Microsoft Email Outlook,Office Technology

Here's some quick math: If you receive 100 e-mails a day, that adds up to 24,000 messages annually, if you work 240 days a year. Let’s assume you spend an average of two minutes handling each message. That’s 800 hours, or 100 workdays, spent on e-mail.

Reducing that e-mail by just 20%, could free up 20 workdays per year to accomplish other tasks.

Three ways to reduce e-mail traffic:

1. Stop, then send. Before hitting the “Send” button, ask yourself: Is this information timely, topical and targeted? Will it help the recipient do his or her job better? If not, skip it.

2. Ask for feedback about the clarity of your e-mail writing. Example: “I’d like to make sure my summary is clear and not unnecessarily technical. After you read this, please let me know if I was successful.” By sharpening your writing skills, you’ll reduce the need to send e-mail clarifying your original message.

3. Avoid typing the same e-mail reply over and over by setting up Signatures in Microsoft Outlook. Set up the response text as a Signature, title it by letter type and save it. Now, you only “Insert the Signature,” customize things like the name and hit “Send.”

Bonus tip: Another way to spend less time on e-mail is to help your software run faster by reducing clutter in your computer system’s memory.

Here’s one simple way: When you receive an attachment one megabyte or larger, save it in your document folders. Then, before you move or delete the e-mail message itself, delete the attachment from the message.

Like what you've read? ...Republish it and share great business tips!

Attention: Readers, Publishers, Editors, Bloggers, Media, Webmasters and more...

We believe great content should be read and passed around. After all, knowledge IS power. And good business can become great with the right information at their fingertips. If you'd like to share any of the insightful articles on BusinessManagementDaily.com, you may republish or syndicate it without charge.

The only thing we ask is that you keep the article exactly as it was written and formatted. You also need to include an attribution statement and link to the article.

" This information is proudly provided by Business Management Daily.com: http://www.businessmanagementdaily.com/6553/bring-e-mail-traffic-to-a-crawl "

Leave a Comment