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Your PC can double as a fax machine

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in Admins,HR Management,Human Resources,Office Management

Searching for a way to send and receive faxes through e-mail, so you can banish the time-consuming, paper-eating fax machine? Here’s what other admins recommend:

EasyLink (free trial; www.easylink.com): “This is a wonderful software program that delivers faxes straight to your e-mail inbox. You can e-mail to a regular fax number, as well (even outside the United States). I’ve used EasyLink since 2003 and it’s one program that I would be absolutely lost without!” — Kathy Melkovitz

Rightfax (price varies; www.captaris.com): “We can send and receive faxes directly to our desktop.” — Rhonda

Send2Fax ($11.95 per month; www.send2fax.com): “It is wonderful. You can send and receive through this online account. What is nice about it is you don’t need software on your computer. If you have an Internet connection, you just login, and you can see faxes you have received and sent. You also get them in your inbox.” — Connie Broadie

CallWave ($7.95 per month; www.callwave.com): Converts an unlimited number of incoming faxes to PDF files and delivers them directly to your e-mail inbox.

EFax (free to receive faxes; www.efax.com): “It’s great. The fax goes directly to your e-mail.” — Gladys

Windows XP: “Microsoft has a built-in fax service in Windows XP. You can use the fax service to send, receive, track and monitor faxes.” — Christy

To install the fax component of Windows XP, follow these steps:

  1. Click “Start,” click “Control Panel” under “Settings,” then double-click “Add or Remove Programs.”
  2. Click “Add/Remove Windows Components” to start the Windows Components Wizard.
  3. In the Components list, click to select the “Fax Services” check box, and then click “Next.” This setup installs the fax services. If you are prompted, insert the Microsoft Windows XP CD, and then click “OK.”
  4. Click “Finish,” and then click “Close.” Use the “Help and Support” option in the Start menu to configure this service.

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