• LinkedIn
  • YouTube
  • Twitter
  • Facebook
  • Google+

Review I-9s, even if Wal-Mart raid doesn’t signify crackdown

by on
in Firing,Hiring,Human Resources,Office Management,Records Retention

The federal government launched a high-profile raid last month of 21 Wal-Mart stores, resulting in more than 250 arrests of undocumented workers and a heap of trouble for the company.


Our advice: Don't read too much into it. This doesn't foreshadow a great crackdown on U.S. employers. Since 9/11, the feds have conducted fewer workplace immigration checks because agents are focused more on security-related sites like airports.

Still, you shouldn't slack off your duty of completing I-9s (Employment Eligibility Verification Forms) for each new hire. Reason: It only takes one complaint to prompt an inspection.

To avoid trouble, follow these I-9 rules:

1. Do require all new hires to complete and sign Section 1 on their first day of work.

2. Don't ask applicants to complete an I-9 prior to extending a job offer.

3. Do review the employee's documents to make sure they're on the I-9's list of acceptable documents. Make sure they appear genuine. (For a list, see www.uscis.gov/graphics/formsfee/forms/i-9.htm.)

4. Don't ask the employee for any particular documents or more documents than required by the I-9. The employee chooses the documents, not you.

5. Do establish a consistent procedure for completing I-9s.

6. Don't consider the expiration date of I-9 documents (green cards, etc.) when making hiring or firing decisions.

7. Do make and retain copies of all I-9 documentation provided. You're not required, but it's a smart move.

8. Don't forget to keep a tickler file to follow up on expiring documents. You only need to reverify I-9 documents with an expiration date for the employee's work authorization, like green cards.

9. Do keep I-9s and copies of documents for three years after the employee's date of hire or one year after his or her termination, whichever comes later.

10. Don't put Form I-9 in an employee's personnel file. To protect your company against discrimination claims, keep the I-9 and supporting documentation in a separate file.

Like what you've read? ...Republish it and share great business tips!

Attention: Readers, Publishers, Editors, Bloggers, Media, Webmasters and more...

We believe great content should be read and passed around. After all, knowledge IS power. And good business can become great with the right information at their fingertips. If you'd like to share any of the insightful articles on BusinessManagementDaily.com, you may republish or syndicate it without charge.

The only thing we ask is that you keep the article exactly as it was written and formatted. You also need to include an attribution statement and link to the article.

" This information is proudly provided by Business Management Daily.com: http://www.businessmanagementdaily.com/5823/review-i-9s-even-if-wal-mart-raid-doesnt-signify-crackdown "

Leave a Comment