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Post Vacation Schedules in Employee-Only Areas

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in HR Management,Human Resources

Q. We post employees' vacation schedules in the employee lunchroom. Occasionally, outside visitors or customers visit the lunchroom, too. Some employees have complained about this posting policy, saying it borders on invasion of privacy. Are they right and should we stop doing this from a legal standpoint? —M.M., New Jersey

A. We can't see an employee successfully alleging an invasion of privacy claim based upon the disclosure of a vacation schedule, so this really isn't a straight-up legal issue. However, not wanting the public knowing when they'll be out of town could be a valid employee concern. So, how and where you post your schedule is a morale or human resources issue.

If you have another location to post the schedule, you'd be wise to address your employees' concerns. Most employers post vacation schedules where other employment-related notices are posted, usually on a company bulletin board in an “employees only” area. Another tip: Place a cover sheet on the vacation schedule so it can't be viewed easily by passersby.

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