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Jan. 31 countdown: 15 days for your W-2s

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In the hustle and bustle of preparing your paper and electronic W-2s for the Social Security Administration and for delivery to employees, it’s easy to let state filing deadlines slip through the cracks. Here’s the most recent news on state W-2 filing deadlines.

Jan. 31 deadline

Regardless of how you file—on paper or electronically—you must file your state W-2s, along with a reconciliation form, by Jan. 31 in the following states:

  • Alabama
  • Colorado
  • Connecticut
  • Delaware
  • District of Columbia
  • Georgia
  • Idaho
  • Indiana
  • Iowa
  • Kentucky
  • Louisiana
  • Maryland
  • Massachusetts
  • Minnesota
  • Mississippi
  • North Carolina
  • North Dakota (North Dakota announced changes to its filing requirements just this month)
  • Oregon
  • Pennsylvania
  • Rhode Island
  • South Carolina
  • Utah
  • Vermont
  • Virginia
  • Wisconsin

February deadlines

The following states have February W-2 filing deadlines:

  • Arizona: Feb. 28 for paper and electronic forms
  • Arkansas: Feb. 28 for paper and electronic forms
  • Hawaii: Feb. 28 for paper forms only
  • Illinois: Feb. 15 for e-filed forms
  • Kansas: Feb. 28 for paper and electronic forms
  • Maine: Feb. 28 for paper forms
  • Michigan: Feb. 28 for paper and electronic forms
  • Missouri: Feb. 28 for paper and electronic forms
  • Montana: Feb. 28 for paper and electronic forms
  • Nebraska: Feb. 1 for paper and electronic forms
  • New Jersey: Feb. 28 for paper and electronic forms
  • New Mexico: Feb. 28 for paper and electronic forms
  • Oklahoma: Feb. 28 for paper and electronic forms
  • West Virginia: Feb. 28 for paper and electronic forms

March 31 deadline

Maine is the only state that continues to maintain a March 31 deadline, just for electronic forms.

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