Email has a way of barging in, and it can hurt productivity by taking your focus away from other tasks. This excerpt from Jocelyn Glei’s book Unsubscribed gives tips on how to reduce the stress that email brings on and how to better manage your messages.
Instead of responding to every message as it hits your inbox, set aside times that are solely meant for email. Schedule two or three batches of about 30 minutes each day to go over all messages.
You can set up notifications for messages from specific people to get around the issue of time-sensitive email from some individuals, especially your boss. VIP notifications let you specify people whose messages should get immediate attention.
Keeping a browser tab open for email is a proven distraction. Closing down your email tab will enable you to stay more focused and productive throughout the day.
— Adapted from “Don’t Let Email Zombies Eat Up Your Day,” Jocelyn Glei, 99U.