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Practical advice for better HR records management

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in HR Management,Human Resources

Between the HR profession’s responsibility for benefits administration, hiring and firing and legal compliance documentation, records management is a mundane but critical part of the job. Here’s advice on controlling record storage costs and ensuring business continuity if records are compromised.

Manage off-site storage costs

Once HR files go to off-site storage, it’s easy to forget about them. And out-of-sight, out-of-mind is a terrible fiscal management strategy. Take control of your off-site storage costs with a two-stage approach: (1) Reduce what you send off-site, and (2) reduce what you retain.

Reduce what you send

Reducing what gets sent to off-site storage is connected with how records and information are managed across the organization. A records-retention schedule is a great tool to use because it identifies who is responsible for maintaining the records and the format (i.e., paper or electronic) of the official r...(register to read more)

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