Is there a better way to make comments in reply email text other than just different font color? — Business Management Daily: Free Reports on Human Resources, Employment Law, Office Management, Office Communication, Office Technology and Small Business Tax Business Management Daily

Is there a better way to make comments in reply email text other than just different font color?

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Q. Is there a better way to make comments in reply email text other than just different font color?

A. Trying to collaborate in email is always a challenge. Even changing the color of text can be a challenge when the format of the email is opened by a recipient who is using plain text formatting. However, if you have Outlook, you can make your comments stand out using an option on, of all things, Stationery. When you compose and email, click the Insert tab and choose Signature, then Signatures. On the dialog box, you’ll see a card or tab labeled Personal Stationery. In the Replying or Forwarding messages section, type your name in the Mark my comments with: field. You can also check Pick a new color when replying or forwarding. Click OK. You can also find these settings in File, Options, Mail and clicking the Stationery and Fonts button.

Compose your reply or forward in HTML or Rich Text mode (Format Text tab, Format group). Even if it gets changed to Plain text, it will still show your name in brackets ahead of your comments. Separate your comments from the body of the text by a new line to help it be more discernible.

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