Most of us keep far too much email and spend far too long looking for messages we need. In addition, we keep copies of documents that our Information Technology departments already archive. It is widely accepted that keeping email too long may put a company at risk by leaving so much email discoverable. And, even as storage gets cheaper, managing that much data is overhead that may be unnecessary.
If your company adheres to good retention and acceptable use policies, then whatever you keep deserves some degree of scrutiny. Bottom line: If you keep too much email, too long, you’re part of the problem, not part of the solution.
Most of us choose to consciously delete a few messages and unconsciously keep the lion’s share. In other words, you rarely challenge yourself to delete an email by default rather than keeping it. If for just one day, you commit to deleting a message unless you could find a really good reason to k...(register to read more)