Make meetings more efficient — Business Management Daily: Free Reports on Human Resources, Employment Law, Office Management, Office Communication, Office Technology and Small Business Tax Business Management Daily

Make meetings more efficient

Get PDF file

by on
in Meeting Management,Office Management

If you allow multitasking during meetings, you are not encouraging employees to stay focused and engaged. Hold more productive meetings with these tips:

  • Ban electronics. Smartphones and laptops are very distracting. Ask meeting attendees to leave them behind unless they are needed for the meeting. If that is not possible, set a rule that all devices must be turned off during meetings.
  • Ask questions. If employees know you will expect feedback and discussion during meetings, they’ll be more likely to pay attention.
  • Stick to the time allotted. When employees are distracted by other tasks, you often have to repeat information, lengthening your meetings. Adopt a strict policy that meetings are to end on time to keep people tuned in. If employees remain focused and you finish early, reward them by ending the meeting then.
  • Keep yourself focused. If you don’t want others multitasking, practice what you preach. Place your smartphone out of sight and use your laptop only if the meeting warrants it.

— Adapted from “7 Ways to Keep People From Multitasking in a Meeting,” Kim Casey, http://blog.pgi.com.

Leave a Comment

 

Previous post:

Next post: