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5 to-dos before sending

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in Office Communication,Workplace Communication

Before sending an email, memo or proposal, make sure it’s perfect. Keep these tips in mind before you share it with others:

  1. Look with fresh eyes. Step away from your work for as long as you can—a day, an hour, whatever you have. When you return, you will see your work with fresh eyes.
  2. Check your grammar. Look up rules on which you are unclear.
  3. Read out loud. You’ll catch mistakes and pick up on an unintended “voice” tone that you won’t when you read silently.
  4. Check formatting. Too much italics and boldface can be distracting. Ensure that any formatting makes your content easier to read.
  5. Ace your title. If you don’t have a strong title, people won’t keep reading. Spend plenty of time brainstorming the best way to describe your message.

— Adapted from “5 Things You Must Do Before You Hit Publish,” www.steamfeed.com.

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