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Making the transition to SharePoint 2013 easier

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If your organization has moved from SharePoint 2010 to the latest version of SharePoint either online or on premise versions (Office 365, SharePoint 2013), there are a few things that can make your transition easier. Fundamentally, many of the things you use have not changed much. Lists, Libraries and Pages are still the places where you keep content. However, they are displayed in a much more dynamic way and provide new and easier ways of interacting with them.

For example, you can now drag and drop directly into a library from File Explorer. Using the snap window feature of either Windows 7 or Windows 8 (8.1), drag the browser window showing your SharePoint library to the right and a Windows Explorer window to the left. Now drag the files you require over to the SharePoint window on top of the actual library until you see “Drop here…” Then, just drop it and it will upload to your SharePoint library. Of course, you will require the proper access to add files.

It’s now easier than ever to customize the Quick Launch menu on the left. Simply click Edit Links. Now you can add links by clicking the plus or dragging and dropping them there, as well as deleting and rearranging the links already there. Don’t forget to click Save to commit your changes and try out your new menu.  New apps that you add will show up under Recent. By editing the Quick Launch, you can decide where they should go and move them, or just delete them if you don’t want it on the Quick Launch.

Your default view and the first two custom views you create for your list or library will appear in a more convenient place, just above the list. If you add views just to show Word and Excel documents separately, your library page might look like the Documents library screen shot to the right.

In SharePoint 2010, we were introduced to co-authorship, the ability for multiple people to edit a document simultaneously. This capability is expanded in SharePoint 2013 by allowing editing to occur in either the Office Web Applications (Word Online, PowerPoint Online) or in the client software on the computer. If everyone edits in the Web app, provided the document is opened from a SharePoint library, changes are visible by all users within a few seconds, without saving. You can only co-author Excel in the Web Application.

From better integration with OneNote, Office and OneDrive to faster and more robust searching, SharePoint 2013 is worth a second look!

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