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Take your email down to a click or two

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in Centerpiece,Microsoft Email Outlook,Office Technology

If you find yourself memorizing several repetitive steps just to do what you do every day in Outlook, try these tips to solve your email problems with just a click or two.

Quick Parts

Many of us use the same phrases or objects in our email messages. Beginning with Outlook 2007, you’ve had a feature called Quick Parts. Quick Parts functions as a permanent clipboard.

For example, if you often use your logo and the 501(c)(3) nomenclature, rather than tripping over your fingers, copy or type the text you need into a new email, such as ZZZ Foundation is a 501(c)(3) nonprofit organization, then place your logo. Select all. Then, on the Insert tab, Text group, look for the Quick Parts button and click Save Selection to Quick Parts Gallery. Name it, and click OK. Then right-click on the Quick Parts button and add it to your Quick Access Toolbar. Now, you’re always two clicks away from adding this to any message!

Quick Steps

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