How do you stage all-hands meetings when the numbers get this big? — Business Management Daily: Free Reports on Human Resources, Employment Law, Office Management, Office Communication, Office Technology and Small Business Tax Business Management Daily

How do you stage all-hands meetings when the numbers get this big?

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Question: "How have larger companies solved all-hands meetings? We have about 3,000 associates at our primary location, and about 2,000 divided among three ‘remote’ locations. How have you leveraged technology to reduce the number of all-hands meetings but still keep them engaging for all of the sites?" - Angela, Senior Executive Assistant

See comments below, and send your own question to Admin-Pro@nibm.net.

{ 3 comments… read them below or add one }

Greg June 17, 2014 at 9:00 am

It seems like as soon as people start to have all hands meetings they start to rely on them as their only contact with the day-to-day workers in the company. You have to have monthly newsletters and constant contact. I would suggest to management that they use the one huge all hands meeting only as a backup to an ongoing program of interaction with every location.

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Marta June 16, 2014 at 1:22 pm

One thing we tried to work on was reminding the speakers to include some specific content about as many of the sites as they could so no one feels left out. Our marketing department also nudged them toward getting rid of as much of their introductions and standard hellos and predictable statements as possible, because people tune out so much faster without a live speaker in the room with them. Hope that helps!

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Theresa Kasel June 13, 2014 at 1:51 am

I think the big problem is going to be engaging the 2,000 employees that are at the remote locations. Make sure that when discussing what’s happening with the company those locations are being included with kudos and mentions.

Could one of the presenters be someone at one of the remote locations? That way the people at the remote locations get a live speaker rather than having to watch the entire presentation via video.

If there are any sort of raffles — have some that are specific to people at the remote locations and they can only win if they attend the event.

Make sure that anything the attendees primary location get (like food and/or beverages) are given to the employees are the remote locations. There’s nothing that will tell the remote employees that they aren’t as important as finding out the primary location had a buffet and they had to bring their own lunch.

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