Focus on SharePoint

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Q. I recently saw a presentation on SharePoint 2013 and saw something called a timeline view for tasks in SharePoint 2013. We don’t have this yet. Is there anything like that in 2010?

A. Not really. However, by using the Project Tasks template to create your task list, you get a Gantt chart view for your tasks. You can also create a new view on an existing task list using the Gantt Chart list style. You’ll need to select title, start and due date fields in the Gantt columns section of the Create View dialog box.

Q. I keep adding tasks to my SharePoint 2013 list, but they don’t appear on the timeline. How do I get them to show up?

A. The SharePoint timeline isn’t automatic to a task list. It is more like a template where you lay various tasks to see how the timelines line up. Click the ellipses (…) to the right of the Task Name. You’ll see the Add to Timeline selection at the bottom of the pop-up window. Add as many tasks as you’d like to evaluate. If you have overlapping tasks, click and drag a task already on the timeline down just a bit to form a second row.

Q. I can’t filter the Gantt chart view of my Tasks list in SharePoint to just show my tasks. Is there any way to do this?

A. The best way to deal with this limitation is to set up another view. Make it a Personal View if you will be the only one using it. In the Filter section, select the Assigned To column. Enter your name exactly the way it appears in the Assigned to column. If you chose Gantt chart view for your Personal View, you will need to also choose the Gantt chart fields of task title, start and due dates. Now from the List tab, you can switch to your view anytime from the Change View box.

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