What should we include in the ‘mandatory wage statements’ we must give new hires? — Business Management Daily: Free Reports on Human Resources, Employment Law, Office Management, Office Communication, Office Technology and Small Business Tax Business Management Daily

What should we include in the ‘mandatory wage statements’ we must give new hires?

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in Compensation and Benefits,Human Resources

Q. We are hiring a new employee and I understand that I have to give her a “Mandatory Wage Notice.” What information do I need to include on the notice?

A. As part of California’s Wage Theft Protection Act, which took effect Jan. 1, 2012, all private employers need to provide to newly hired nonexempt employees with a notice that contains some specific information. The notice has to be provided “at the time of hiring” but no later than the employee’s start date. The notice must include the following:

  • The employee’s rate of pay, overtime rate, basis for pay (hourly, shift, salary, piece, commission, etc.) and payday
  • The employer’s name, including any “doing business as” names (DBA), physical address, mailing address and telephone number
  • The employer’s workers’ compensation provider’s name, address, telephone number and policy number.

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