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Email overload bogging you down?

by on
in Microsoft Email Outlook,Office Technology

The average person spends about 28% of his or her time processing email, states a McKinsey Global Institute report. So if you’re drowning in email and never get a chance to filter through it all, SaneBox might be the answer to keeping your email in check.

“SaneBox looks at your relationship with your emails and decides what’s important to you based on your past behavior. It then moves your unimportant emails out of your inbox into a separate folder, and summarizes them in a digest,” says Andrew Skotzko.

It’s a Web service that works anywhere you check your email. It eliminates the need to wade through irrelevant emails to get to the important ones. Here are some basics of the system:

  • Move attachments to the cloud. Sane Attachments scan emails in your inbox for attachments, puts them in Dropbox and replaces them with a link.
  • Social network refinement. Connects to your social networks.
  • Defer an email until you’re ready. Place an email in the SaneTomorrow, SaneNextWeek or Custom Sane­­Snooze folder and SaneBox will place it back in your inbox when the time comes.
  • Follow-up reminders. Sane notifies you when an email you sent was not replied to by a certain time, so you can follow up on it. It’s also a great way to send an email reminder to your self.
  • Sane summarizes. Once a day Sane sends a summary of your activity.
  • Spam folder monitoring. No more fishing through spam emails to catch a good one. Sane filters those out and puts them in your summary.
  • Offers 5 levels of importance. Sane allows three additional levels in case you need more than just important and unimportant.
  • SaneBulk. Here is where all those mass-mailings end up.
  • SaneNews. The system puts those email newsletters in this folder.
  • SaneBlackHole. Drag a message here and anything else from that sender in the future heads to the trash bin.

{ 1 commentsῂ read them below or add one }

Dr. Michael Einstein June 20, 2014 at 12:55 pm

Although the use of improved e-mail technologies will certainly provide some assistance in reducing e-mail overload, it is important to note that research has found that the key strategies to deal with e-mail overload fall into three broad groups: organizational, technological, and behavioral.

Organizational approaches to reducing e-mail overload incorporate the use of corporate guidelines or acceptable use policies as a way to set organizational-wide rules around the appropriate, and inappropriate, use of e-mail. These approaches are also referred to as e-mail etiquette or netiquette, and focus on teaching people to “use e-mail more appropriately”.

Technological approaches to reducing e-mail overload leverage specific features and functionality in the e-mail system itself as ways to reduce e-mail overload. This approach has traditionally been the primary focus area for most e-mail training programs. The goal is on improving an individual’s fluency in the e-mail system and making people “use e-mail more efficiently”.

Behavioral approaches to reducing e-mail overload focus on improving the knowledge, actions, and behavior of the individual senders and recipients. These approaches incorporate the areas of media competencies and e-mail triage, and focus on teaching people to “use e-mail more effectively”.

Research has found that in order to make the greatest improvements in your e-mail skills and the largest reduction in your e-mail overload, you must focus on elements in all three areas (Organizational, Technological, and Behavioral) in order to be truly successful.

I am active in the study of e-mail overload and information overload (it was my doctoral thesis) and am building a website that contains some of my key research findings to share with others.

http://www.emailoverloadsolutions.com

Regards,
Dr. Michael M. Einstein

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