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Reporting requirements under the Georgia New Hire Reporting Program

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in HR Management,Human Resources

Q. I’ve heard that Georgia law requires employers to report new hires to the Georgia Department of Labor, but I can’t find any such requirement in the department’s rules.   

A. As part of the Georgia Child Support Recovery Act and the Georgia New Hire Reporting Program (as well as the federal Personal Responsibility and Work Opportunity Reconciliation Act of 1996), all employers doing business in the state must report new hires (including rehires) so they can be included in a “support registry” managed by the Georgia Department of Human Resources (DHR)—not the Labor Department.

The report must include the employee’s name, address, Social Security number and date of birth, as well as the employer’s name, address and employment security number. Employers may comply with the reporting requirement by mailing a copy of the employee’s W-4 form to the DHR support registry.

By law, the registry retains information on particular employees only if they are subject to a child support obligation or debt. Otherwise, the DHR destroys the information.

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