Going paperless: Can personnel records be electronic?

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in Office Management,Records Retention

Q. We’re drowning in paper and would like to go paperless. Can we create strictly electronic personnel and payroll records? — T.P., Indiana

A. The short answer is yes, you generally can maintain employment-related documents electronically. However, as with paper files, employers must take all appropriate steps to keep certain electronic documents (such as medical records) confidential and separate from the employees’ personnel files.

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