Many managers plan meetings on the fly. They make it up as they go along and hope for the best.
To avoid wasting everyone’s time, begin by setting a clear expectation. Once you know the goal, compose an agenda that gets you there. A week before the meeting, distribute the agenda with a cover note specifying the goal, expectations and desired outcomes.
The odds of a worthwhile meeting soar when you assign attendees to research key topics ahead of time. That way, they will arrive with information that can jump-start your discussion.
Make every minute count by laying the ground rules in advance as well. In writing, stipulate that the meeting will start on time, how you will measure its success and the level of participation you expect. Divvy up responsibilities so everyone knows what you will tackle and what each participant must do.