Tech Tips: Record phone meetings — Business Management Daily: Free Reports on Human Resources, Employment Law, Office Management, Office Communication, Office Technology and Small Business Tax Business Management Daily

Tech Tips: Record phone meetings

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Record your meetings so that participants contribute freely

When you host conference calls with far-flung staff to brainstorm or give status updates, let everyone know you’re recording the discussion. This saves you—and others—from having to take notes. This can lead to more vibrant brainstorming and a livelier exchange of information.

There are many inexpensive options to record group phone calls. You can use an audio conference provider in which everyone calls into a toll-free phone number and enters a pre-assigned password. Or you can purchase a digital voice recorder for under $200 that connects to a handset, and then transcribe the meeting and distribute the results.

Choose passwords that offer extra dose of protection

Computer security experts warn that sophisticated hackers can penetrate almost all “secure” sites to access confidential data, especially if the user selects a simple, predictable password. Nevertheless, your job is to build a better wall around your content and your system’s server.

Start by choosing an effective password. According to, here are the 10 worst passwords to avoid at all costs: 123456, 12345, 123456789, Password, iloveyou, princess, rockyou, 1234567, 12345678, abc123. Once you choose a harder-to-guess password, don’t use it for all your accounts.

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