Technology is in flux these days with so many companies striving to improve upon old ideas. As soon as you’ve adapted to version 6.0 of whatever fancy software you’re using, here comes version 6.1. Or your office adopts an entirely new program to perform the same tasks. It can be a whirlwind, and part of your job as an administrative professional is to keep up.
The key? Focus on the technologies that will help you be more efficient in your job, says Stephen Chan, a digital marketing specialist at food-delivery service JUST EAT Canada.
He says some of his favorite tools are Google Chrome and Firefox add-ons that can make life easier. He recommends Google’s Chrome Remote Desktop, which lets you access your home computer from work and vice versa; Prezi for making presentation slides; and Gantter for project. He also likes LastPass, a tool for securely storing all your passwords. Finally, Chan recommends storing documents in the cloud for easy access and quick collaboration.
In addition to using new timesaving technologies, it’s important for admins to keep up the skills needed to make the most of old standbys. Excel, for example, is a program everyone knows, but few master.
“Excel is the quintessential [software] to keep better records and to keep more organized in general,” says Danny Groner, manager of outreach for Skillfeed, an online tutorial service. Learning more will keep your skills sharp and enable you to take on higher-level tasks.
It’s difficult to find time to attend a course when you have a full-time job and a life outside of work, Groner says. “Thankfully, lots of online options are available. Skillfeed, for instance, offers an array of courses on different subjects and at various levels. If you have an hour at lunch, you can find an online video or live webinar and improve your skills.
Business Management Daily, publisher of Administrative Professional Today, also offers a wide variety of tech webinars for every skill level.