Managers tend to work around the clock, complaining there aren’t enough hours in the day to accomplish everything. But are we using our time effectively? By eliminating these top five time wasters, you’ll be amazed by your increased productivity:
1. Sending unnecessary emails
Don’t be one of those ultrapolite managers who acknowledges the receipt of every single email. We can assume someone received our email unless it bounces back. Sending unnecessary acknowledgments (e.g., “OK,” “I’ll get back to you,” “thanks”) wastes time and clogs up inboxes.
2. Interrupting yourself
The average person checks his or her email about 36 times per hour. Commit to checking for new messages about every two hours for only 20 minutes at a time. And get rid of those automatic pop-ups that alert you when a new message comes in. When you are constantly being interrupted, you lose your train of thought and have to start over.
3. Preparing lengthy presentations
Experts advise that you cut in half whatever you think you need to include in a PowerPoint presentation. This will force you to get to the point and not include extraneous information. Your listeners will appreciate it, and it will save you time.
4. Spending time on social media
Unless your job is to track what people say about your company, save the social media for off-hours or lunchtime.
5. Not prioritizing tasks
At the beginning of each day and week, make a list of what you need to complete in what time frame. While it may be tempting to start the projects that are quick and easy, you’ll find yourself scrambling to complete the lengthier projects at the last minute.
Try these suggestions for a couple of weeks, and you’ll have more time in your schedule to do the important things, like managing your department.