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State-by-state chart on 2013 W-2 mag media/E-filing requirements

by on
in Office Management,Payroll Management

States have their own W-2 e-filing thresholds and specifications. Here’s a chart summarizing those requirements. Note: Some states didn’t release their W-2 e-filing information before this article was published. To get full details, contact your state tax department.

 ALASKA

Mag Media/E-Filing Required: Mandatory, 25 or more forms

Acceptable Media: E-filing 

 

ARIZONA

Mag Media/E-Filing Required: Voluntary

Acceptable Media: CD or DVD


ARKANSAS

Mag Media/E-Filing Required: Mandatory, 250 or more forms

Acceptable Media: E-filing, CD, DVD


CALIFORNIA

Mag Media/E-Filing Required: No W-2 filing

Acceptable Media: N/A


COLORADO

Mag Media/E-Filing Required: Mandatory, more than 250 forms

Acceptable Media: E-filing


CONNECTICUT

Mag Media/E-Filing Required: Mandatory, 25 or more forms

Acceptable Media: E-filing; CD if unable to e-file 

 

DELAWARE

Mag Media/E-Filing Required: Mandatory, 250 or more forms

Acceptable Media: E-filing


DISTRICT OF COLUMBIA

Mag Media/E-Filing Required: Mandatory,25 or more forms

Acceptable Media: E-filing


GEORGIA

Mag Media/E-Filing Required: Mandatory, 250 or more forms or employers required to remit electronically

Acceptable Media: E-filing


HAWAII

Mag Media/E-Filing Required: No W-2 filing

Acceptable Media: N/A


IDAHO

Mag Media/E-Filing Required: Mandatory, 250 federal forms with 50 Idaho forms

Acceptable Media: E-filing


ILLINOIS

Mag Media/E-Filing Required: Mandatory, payroll providers and employers with 250 or more forms

Acceptable Media: E-filing


INDIANA

Mag Media/E-Filing Required: Mandatory, 26 or more forms

Acceptable Media: E-filing 

 

IOWA

Mag Media/E-Filing Required: No W-2 filing

Acceptable Media: N/A

 

KANSAS

Mag Media/E-Filing Required: Mandatory, 51 or more forms

Acceptable Media: E-filing


KENTUCKY

Mag Media/E-Filing Required: Mandatory, 100 or more forms

Acceptable Media: E-filing or CD


LOUISIANA

Mag Media/E-Filing Required: Mandatory, 100 or more forms

Acceptable Media: E-filing, CD or DVD 

 

MAINE

Mag Media/E-Filing Required: Mandatory, 250 or more federal forms

Acceptable Media: E-filing

 

MARYLAND

Mag Media/E-Filing Required: Mandatory, 25 or more forms

Acceptable Media: E-filing, CD or 3½" diskette


MASSACHUSETTS

Mag Media/E-Filing Required: Mandatory, 50 or more forms

Acceptable Media: E-filing


MICHIGAN

Mag Media/E-Filing Required: Mandatory, 250 or more forms

Acceptable Media: Cartridge or CD


MINNESOTA

Mag Media/E-Filing Required: Mandatory, 10 or more forms

Acceptable Media: E-filing  

 

MISSISSIPPI

Mag Media/E-Filing Required: Mandatory, 25 or more forms, or forms filed after 1/31/14

Acceptable Media: E-filing


MISSOURI

Mag Media/E-Filing Required: Mandatory, 250 or more forms

Acceptable Media: Tape or 3½" diskette


MONTANA

Mag Media/E-Filing Required: Voluntary

Acceptable Media: E-filing 

 

NEBRASKA

Mag Media/E-Filing Required: Mandatory, 50 or more forms

Acceptable Media: E-filing


NEW JERSEY

Mag Media/E-Filing Required: Voluntary

Acceptable Media: E-filing


NEW MEXICO

Mag Media/E-Filing Required: Voluntary

Acceptable Media: E-filing or CD


NEW YORK

Mag Media/E-Filing Required: No W-2 filing

Acceptable Media: N/A


NORTH CAROLINA

Mag Media/E-Filing Required: Mandatory 250 or more forms

Acceptable Media: CD


NORTH DAKOTA

Mag Media/E-Filing Required: Mandatory, 250 or more forms, or payroll service provider

Acceptable Media: E-filing, CD, USB flash drive or email with text file attachment


OHIO

Mag Media/E-Filing Required: Mandatory, 250 or more forms

Acceptable Media: Tape or CD


OKLAHOMA

Mag Media/E-Filing Required: No W-2 filing

Acceptable Media: N/A


OREGON

Mag Media/E-Filing Required: Mandatory, all employers

Acceptable Media: E-filing


PENNSYLVANIA

Mag Media/E-Filing Required: Mandatory, 250 or more forms

Acceptable Media: E-Tides, CD, email: ra-btftw2@pa.gov, tape cartridge


RHODE ISLAND

Mag Media/E-Filing Required: Mandatory, 250 or more federal forms and 25 or more state forms

Acceptable Media: 2013 specs not yet released; go to the Division of Taxation's website.


SOUTH CAROLINA

Mag Media/E-Filing Required: Mandatory, 250 or more forms

Acceptable Media: E-filing


UTAH

Mag Media/E-Filing Required: Mandatory, 250 or more forms

Acceptable Media: E-filing

 

VERMONT

Mag Media/E-Filing Required: Mandatory, 26 or more forms

Acceptable Media: Web upload or iFile 


VIRGINIA

Mag Media/E-Filing Required: Mandatory, all employers

Acceptable Media: E-filing


WEST VIRGINIA

Mag Media/E-Filing Required: Mandatory, 50 or more forms

Acceptable Media: E-filing, CD-ROM 

 

WISCONSIN

Mag Media/E-Filing Required: Mandatory, 50 or more forms

Acceptable Media: E-filing, PDFs created at SSA's website (W-2 Online)

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