Question: An employee who was let go last month requested an early 2013 W-2. I know we have 30 days to comply with his request. What notation should we put on the form to show that it’s not an “official form”?
Answer: It is an official form, so no notations are necessary. However, it’s possible that this isn’t this employee’s final W-2. If he is owed additional money, say for a vacation payout, which you weren’t able to report on the early W-2, you will need to void that W-2 and prepare a new form for the employee and the Social Security Administration. Be sure to write the word “CORRECTED” on the employee’s copies; it’s not necessary to write anything on Copy A.