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Ramping up hiring? Heed new-hire reporting rules

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in Employee Benefits Program,Employment Law,Hiring,Human Resources

Are you reporting your newly hired or rehired employees to the state? Federal and state laws mandate that all employers report certain identifying information about newly hired and rehired employees to a state agency within 20 days of their hire date. While these requirements aren't new, employment attorneys warn that significant numbers of employers are still not following them.

Here's the deal: The information you report becomes part of the National Directory of New Hires, which is used primarily to locate parents so that child support orders can be enforced. Government agencies also use the data to prevent improper payment of workers' compensation, unemployment benefits or public-assistance benefits.

Each state has its own form, but all require the following basic information: Employee's name, address, Social Security number and date of hire, plus your organization's name, address and federal employer ID number. Some states ask for additional or optional information.

Bottom line: Check the rules with your state labor department. New-hire reporting obligations apply to all employees, regardless of whether they're full time, part time or seasonal.

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