Are you reporting your newly hired or rehired employees to the state? Federal and state laws mandate that all employers report certain identifying information about newly hired and rehired employees to a state agency within 20 days of their hire date. While these requirements aren't new, employment attorneys warn that significant numbers of employers are still not following them.
Here's the deal: The information you report becomes part of the National Directory of New Hires, which is used primarily to locate parents so that child support orders can be enforced. Government agencies also use the data to prevent improper payment of workers' compensation, unemployment benefits or public-assistance benefits.
Each state has its own form, but all require the following basic information: Employee's name, address, Social Security number and date of hire, plus your organization's name, address and federal employer ID number. Some states ask for additional or optional information.
Bottom line: Check the rules with your state labor department. New-hire reporting obligations apply to all employees, regardless of whether they're full time, part time or seasonal.
- How to Fire an Employee the Legal Way: 6 Termination Guidelines
- What's the law on granting time off for workers who want to attend kids' school activities?
- Florida enacts law providing leave to deal with domestic violence
- NLRB ready to back broad union organizing and collective activity
- Handle application liars consistently: Reject all or none