There’s no shortcut for completing the Employment Eligibility Verification (I-9) form for each new hire, as a Washington state drywall company learned recently. Rather than fill out the I-9 form with information from new hires’ Social Security cards or driver’s licenses, the company simply made copies of such supporting documents and attached the copies to the I-9s.
Not good enough. “Retaining documents is neither necessary nor sufficient for compliance,” said the court. Result: $173,000 fine. (Ketchikan v. ICE)
Note: If you retain copies of employees’ documents, do it for all I-9s to avoid discrimination complaints.