Making copies of documents won’t replace duty to fill out I-9 — Business Management Daily: Free Reports on Human Resources, Employment Law, Office Management, Office Communication, Office Technology and Small Business Tax Business Management Daily

Making copies of documents won’t replace duty to fill out I-9

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in Hiring,Human Resources

There’s no shortcut for completing the Employment Eligibility Verification (I-9) form for each new hire, as a Washington state drywall company learned recently. Rather than fill out the I-9 form with information from new hires’ Social Security cards or driver’s licenses, the company simply made copies of such supporting documents and attached the copies to the I-9s.

Not good enough. “Retaining documents is neither necessary nor sufficient for compliance,” said the court. Result: $173,000 fine. (Ketchikan v. ICE)   

Note: If you retain copies of em­­ployees’ documents, do it for all I-9s to avoid discrimination complaints.

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