New regulations issued regarding Social Security ‘No-Match’ letters

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in Leaders & Managers,Management Training

by Robert Johnson and Deanna Benjamin, Ogletree Deakins, Atlanta

The U.S. Department of Homeland Security (DHS) has issued new final regulations detailing how employers must respond to Social Security “no-match” letters. That means employers that receive no-match letters now have new legal obligations when it comes to verifying and maintaining federal I-9 Employment Eligibility Verification documents.

‘No-match’ letters

The Social Security Administration (SSA) annually receives millions of W-2 Forms on which an employee’s name doesn’t match the Social Security number (SSN) on file for that employee. In some of those cases, SSA sends an “Employer Correct Letter,” also known as a no-match letter.

There are many innocent reasons why a name and number might not match—someone’s name may have changed, or there may have been a clerical error. But it’s also possible that a name and number don’t match because the employee is usi...(register to read more)

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