Question: How can the company fulfill the I-9 requirement to physically review new hires’ documents when employees work remotely? Can we have a notary review the documents, notarize a copy of them and send that copy to our main office?
Answer: No. Form I-9 documents must be reviewed in person. You may designate a third party, such as a notary, to review employees’ documents, but the notary must complete the form. (Source: U.S. Citizenship and Immigration Services)Question: Must every field on the I-9 have a value? For example, employees must list other legal names by which they have been known or enter N/A. Other fields, such as email addresses or telephone numbers, don’t explicitly require this.
Answer: The new data fields, including employees’ phone numbers and email addresses, are optional. Required data fields must be completed with the appropriate information or N/A. It’s recommended that N/A be inserted into optional data fields. (Source: U.S. Citizenship and Immigration Services)