What’s the right way to complete Form I-9?

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in Office Management,Payroll Management

Question: How can the company fulfill the I-9 requirement to physically review new hires’ documents when employees work remotely? Can we have a notary review the documents, notarize a copy of them and send that copy to our main office?

Answer: No. Form I-9 documents must be reviewed in person. You may designate a third party, such as a notary, to review employees’ documents, but the notary must complete the form. (Source: U.S. Citizenship and Immigration Services)

Question: Must every field on the I-9 have a value? For example, employees must list other legal names by which they have been known or enter N/A. Other fields, such as email addresses or telephone numbers, don’t explicitly require this.

Answer: The new data fields, including employees’ phone numbers and email addresses, are optional. Required data fields must be completed with the appropriate information or N/A. It’s recommended that N/A be inserted into optional data fields. (Source: U.S. Citizenship and Immigration Services)

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Marc August 29, 2013 at 4:48 pm

Thanks for this. There is a lot of confusion about using a Notary Public to complete the I9 Form for remote hires. Larger companies may want to consider using a Nationwide Notary service such as N3 Notary http://www.n3notary.net

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