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5 tips for a successful off-site meeting

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in Meeting Management,Office Management

by Deborah Scaringi

We all know the routine. The same people file into the conference room, sit in the same chairs and kick around the same ideas.

Holding meetings in the same surroundings day in and day out can lead to stagnant employees, allow for habitual interactions among co-workers and stale thoughts.

So, what should you do? Change your environment. Take the meeting off-site.

 Here are five tips to help you execute an effective off-site meeting:

1. Pick a creative location.

The physical surroundings of your off-site meeting can determine your level of success. Hotels and conference centers can be great locations, but don’t discount other locations. Try alternative spots such as sports arenas, museums, aquariums, restaurants, etc. Be sure to tour your location ahead of time to see the possibilities and limitations. Be sure to check the space for creative seating arrangement potential, technology requirements, break-out ...(register to read more)

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{ 2 comments… read them below or add one }

Levi Smith June 18, 2014 at 3:16 pm

Bringing in an outside facilitator is an idea worth considering. Unfortunately though, most have a set program they take teams through, which is probably better suited for an on-site training day than an off-site. If the facilitator is willing to completely customize the agenda to address the unique issues the team and company are facing though, bringing in an outside facilitator is worth considering.

Good facilitators allow owners and executives to become full participants, rather than leaders, for a day. This is a huge win for owners and executives since they normally bear the leadership burden and quite candidly, end up dominating discussions even if that’s not their intent. An effective facilitator will keep things moving along, probing where needed and sparking new ideas while staying in the background. Think of it more like emceeing or mediating than speaking or training.

For anyone interested in a facilitator focused on improving team dynamics and company culture, I’d be delighted to talk about helping you with your next retreat or off-site. You can learn more about what I do at http://services.luvogroup.com/retreats

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LJ February 12, 2014 at 8:47 am

These are some top tips. I’ve recently booked a meeting room at Clare Charity Centre, but hadn’t done much planning about what I was going to do differently to a normal meeting! Now I’ve read this, I know that it will work best if I can also change around the process of the meeting, as well as the conference venue.

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