To get more done in the time you have, Gary Keller, author of The One Thing: The Surprisingly Simple Truth Behind Extraordinary Results, recommends a technique called time blocking that you can employ with four simple steps.
- Pinpoint your top priority. “My motto is: Until my number one priority is done each day, all else is a distraction,” Keller says. “If you want to do something at the highest level, it’s got to be four hours a day. Time on the task over time—that’s how you become a master at what matters most.”
- Operate on “event time.” Some people operate based on the clock or other people’s expectations, but Keller schedules his days around events or tasks that he wants to accomplish.
- Block out time to plan. “It’s the pause before I hit the start button again,” Keller says. “I set aside a day each year for annual planning, an hour each month for monthly planning and an hour each week for weekly planning.”
- Block out time off. At the start of each year, Keller blocks out long weekends and full vacations because taking time off from everything is essential.
— Adapted from “Time Blocking: A Productivity Power Tool,” Stephanie Vozza, Entrepreneur.