Your gift for newlyweds: Fresh HR paperwork

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in Office Management,Payroll Management

Wedding bells chime loudest in the springtime. If you have employees who are getting hitched soon, help them start married life right by getting their HR documents in order.

The problem: Brides who take their husbands’ names and couples with hyphenated names suddenly don’t match a host of records.

The solution: Prepare an HR wedding package that includes an application for a new Social Security Card (download it at the SSA's website). Reminder: Newlyweds must get new cards with their new names before you change their payroll records. Include forms for updating:

  • W-4 and state income tax withholding
  • Direct-deposit information
  • Health insurance plans, to add dependent coverage
  • 401(k)/403(b) accounts, to name new beneficiaries.

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