Q. Who has the right to view personnel files?
A. Under Pennsylvania law, an employee, or the authorized agent of an employee, has the right to view the employee’s own personnel file upon request. The employee or the agent may view the file and take notes, but is not entitled to make copies of any documents in the file and may not remove the file from the employer’s premises.
The employer is entitled, under Pennsylvania law, to limit the employee’s viewing of his or her personnel file to one occasion per year.