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Track time better than a spreadsheet

by on
in Centerpiece,Office Management,Time Management

If you’re still tracking your time for projects or clients with a spreadsheet, it’s time to transition to a modern tool, program or application such as one of these suggested by PR columnist Lindsay Olson.

  • Basecamp. Allows you to manage team projects, assign tasks, share documents and track time. Plans start at $20 a month.
  • Toggl. A simple tool that you can use on any device, including iPhones and Android devices. $5 per user per month.
  • Tick. You can track time on specific client projects and view how you’re doing on your overall time budget. Manage one project: free; for more it starts at $9 per month.
  • OfficeTime. Use on PCs, Macs, iPhones and iPads to track your team’s progress on a project, including who is working too much or too little. The Windows or Mac version costs $47.
  • Cash Board. Track time, send invoices and accept payments online. It’s free to manage two projects and bill one client a month and unlimited use is $10 per month plus 25 cents per client invoiced.
  • Harvest. Use a PC, Mac, smartphone, desktop widget, Twitter, Gmail and other popular applications to track time. Send invoices and messages to your staff reminding them to turn in their timesheets. A single user is $12 per month after a free-trial period.
  • On the Job. A desktop application for Macs that runs inconspicuously in your toolbar. The software costs $39.95.
  • Sage HRMS. This software has more sophisticated functionality that ties time-tracking to payroll. Em­­ployees log time worked from their computer, and you can easily calculate payroll and time off. 
  • HoursTracker. An Apple app tracks time spent on projects and generates reports on where they’re spending their time. Cost: $4.99.
  • FreshBooks. A cloud-based tool for freelancers and small businesses that has built-in time billing. Allows you to collaborate, bill different projects at different rates and tie hours worked to invoices. Free to manage up to three clients, with larger plans starting at $19.95 a month.    

— Adapted from “Tools, Programs, and Apps: Elec­­tronic Time-Tracking At Its Best,” Lindsay Olson, U.S. News & World Report.

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{ 5 comments… read them below or add one }

Vladimir July 5, 2013 at 8:44 am

Thank you for this list. Would love to sea your review on this
simple time tracking software


Vladimir July 5, 2013 at 8:48 am

Of course it see, it seems I need a vocation.


Glanna February 13, 2013 at 4:13 am

Great list! Though I was hoping to see Worksnaps (http://www.worksnaps.net) here. You get everything you need to track time and work activities for your users, create reports and charts, generate simple invoices and connect with multiple third-party services. It can also easily integrate with Basecamp, Harvest, Freshbooks and other top project management applications.


Vincent Churchil February 12, 2013 at 11:54 am

Excellent insight on some time tracking tools. Appreciate it…

Would have been happier to check out a review on Replicon too.


Nonna February 12, 2013 at 9:10 am

If your need timesheet software for 10 users or less, actiTIME Small Team edition is for you! Download, install and start using it for free.


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