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State-by-State Chart on 2012 W-2 Mag Media/E-Filing Requirements

by on
in Office Management,Payroll Management

ALASKA

Mag Media/E-Filing Required: Mandatory, 25 or more forms

Acceptable Media: E-filing

 

ARKANSAS

Mag Media/E-Filing Required: Mandatory, 250 or more forms

Acceptable Media: E-filing, CD, DVD

 

ARIZONA

Mag Media/E-Filing Required: Voluntary

Acceptable Media: CD or DVD

 

CALIFORNIA

Mag Media/E-Filing Required: No W-2 filing

Acceptable Media: ---

 

COLORADO

Mag Media/E-Filing Required: Mandatory, more than 250 forms

Acceptable Media: E-filing

 

CONNECTICUT

Mag Media/E-Filing Required: Mandatory, 25 or more forms

Acceptable Media: E-filing; CD if unable to e-file

 

DISTRICT OF COLUMBIA

Mag Media/E-Filing Required: Mandatory, 25 or more forms

Acceptable Media: E-filing

 

DELAWARE

Mag Media/E-Filing Required: Mandatory, 250 or more forms

Acceptable Media: E-filing

 

GEORGIA

Mag Media/E-Filing Required: Mandatory, 250 or more federal forms or employers required to remit electronically

Acceptable Media: E-filing

 

HAWAII

Mag Media/E-Filing Required: No W-2 filing

Acceptable Media: ---

 

IOWA

Mag Media/E-Filing Required: No W-2 filing

Acceptable Media: ---

 

IDAHO

Mag Media/E-Filing Required: Mandatory, 250 federal forms with 50 Idaho forms

Acceptable Media: E-filing

 

ILLINOIS

Mag Media/E-Filing Required: Mandatory, payroll providers and employers with 250 or more forms

Acceptable Media: E-filing

 

INDIANA

Mag Media/E-Filing Required: Mandatory, 26 or more forms

Acceptable Media: E-filing

 

KANSAS

Mag Media/E-Filing Required: Mandatory, 51 or more forms

Acceptable Media: E-filing

 

KENTUCKY

Mag Media/E-Filing Required: Mandatory, 100 or more forms

Acceptable Media: E-filing or CD

 

LOUISIANA

Mag Media/E-Filing Required: Mandatory, 150 or more forms

Acceptable Media: E-filing, CD or DVD

 

MASSACHUSETTS

Mag Media/E-Filing Required: Mandatory, 50 or more forms

Acceptable Media: E-filing

 

MARYLAND

Mag Media/E-Filing Required: Mandatory, 25 or more forms

Acceptable Media: E-filing, CD or 3½” diskette

 

MAINE

Mag Media/E-Filing Required: Mandatory for all Maine employers, if filing 250 or more federal forms

Acceptable Media: E-filing

 

MICHIGAN

Mag Media/E-Filing Required: Mandatory, 250 or more forms

Acceptable Media: Cartridge or CD

 

MINNESOTA

Mag Media/E-Filing Required: Mandatory, 10 or more forms

Acceptable Media: E-filing

 

MISSOURI

Mag Media/E-Filing Required: Mandatory, 250 or more forms

Acceptable Media: Tape or 3½” diskette

 

MISSISSIPPI

Mag Media/E-Filing Required: Mandatory, 50 or more forms, or forms filed after 1/31/13

Acceptable Media: E-filing, 3½” diskette or CD

 

MONTANA

Mag Media/E-Filing Required: Voluntary

Acceptable Media: E-filing

 

NORTH CAROLINA

Mag Media/E-Filing Required: Mandatory, 250 or more forms

Acceptable Media: CD

 

NORTH DAKOTA

Mag Media/E-Filing Required: Mandatory, 250 or more forms, or payroll service provider

Acceptable Media: E-filing, CD or email with text file attachment

 

NEBRASKA

Mag Media/E-Filing Required: Mandatory, 50 or more forms

Acceptable Media: E-filing

 

NEW JERSEY

Mag Media/E-Filing Required: Voluntary

Acceptable Media: E-filing

 

NEW MEXICO

Mag Media/E-Filing Required: Voluntary

Acceptable Media: E-filing or CD

 

NEW YORK

Mag Media/E-Filing Required: No W-2 filing

Acceptable Media: ---

 

OHIO

Mag Media/E-Filing Required: Mandatory, 250 or more forms

Acceptable Media: Tape or CD

 

OKLAHOMA

Mag Media/E-Filing Required: No W-2 filing

Acceptable Media: ---

 

OREGON

Mag Media/E-Filing Required: Mandatory, all employers

Acceptable Media: E-filing

 

PENNSYLVANIA

Mag Media/E-Filing Required: Mandatory, 250 or more forms

Acceptable Media: E-Tides, CD, email: ra-btftw2@pa.gov, tape cartridge

 

RHODE ISLAND

Mag Media/E-Filing Required: Mandatory, 250 or more federal forms and 25 or more state forms

Acceptable Media: 2012 specs not yet released; go to: www.tax.state.ri.us/misc/software_developers.php

 

SOUTH CAROLINA

Mag Media/E-Filing Required: Mandatory, 250 or more forms

Acceptable Media: E-filing or CD

 

UTAH

Mag Media/E-Filing Required: Mandatory, 250 or more forms

Acceptable Media: E-filing

 

VIRGINIA

Mag Media/E-Filing Required: Mandatory, 50 or more forms

Acceptable Media: E-filing

 

VERMONT

Mag Media/E-Filing Required: Mandatory, 26 or more forms

Acceptable Media: Web upload or iFile

 

WISCONSIN

Mag Media/E-Filing Required: Mandatory, 50 or more forms

Acceptable Media: E-filing

 

WEST VIRGINIA

Mag Media/E-Filing Required: Mandatory, 50 or more forms

Acceptable Media: E-filing, CD or file transfer protocol

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{ 2 comments… read them below or add one }

BMD editors November 26, 2012 at 12:24 pm

Ashly, you’re right. That listing should read “Alabama.” Thanks for pointing out the error; we’ll correct it.

Reply

Ashly W. November 26, 2012 at 12:20 pm

Are you sure this list is accurate? Alaska does not have state income tax.

Reply

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