State-by-State Chart on 2012 W-2 Mag Media/E-Filing Requirements

ALASKA

Mag Media/E-Filing Required: Mandatory, 25 or more forms

Acceptable Media: E-filing

ARKANSAS

Mag Media/E-Filing Required: Mandatory, 250 or more forms

Acceptable Media: E-filing, CD, DVD

ARIZONA

Mag Media/E-Filing Required: Voluntary

Acceptable Media: CD or DVD

CALIFORNIA

Mag Media/E-Filing Required: No W-2 filing

Acceptable Media: ---

COLORADO

Mag Media/E-Filing Required: Mandatory, more than 250 forms

Acceptable Media: E-filing

CONNECTICUT

Mag Media/E-Filing Required: Mandatory, 25 or more forms

Acceptable Media: E-filing; CD if unable to e-file

DISTRICT OF COLUMBIA

Mag Media/E-Filing Required: Mandatory, 25 or more forms

Acceptable Media: E-filing

DELAWARE

Mag Media/E-Filing Required: Mandatory, 250 or more forms

Acceptable Media: E-filing

GEORGIA

Mag Media/E-Filing Required: Mandatory, 250 or more federal forms or employers required to remit electronically

Acceptable Media: E-filing

HAWAII

Mag Media/E-Filing Required: No W-2 filing

Acceptable Media: ---

IOWA

Mag Media/E-Filing Required: No W-2 filing

Acceptable Media: ---

IDAHO

Mag Media/E-Filing Required: Mandatory, 250 federal forms with 50 Idaho forms

Acceptable Media: E-filing

ILLINOIS

Mag Media/E-Filing Required: Mandatory, payroll providers and employers with 250 or more forms

Acceptable Media: E-filing

INDIANA

Mag Media/E-Filing Required: Mandatory, 26 or more forms

Acceptable Media: E-filing

KANSAS

Mag Media/E-Filing Required: Mandatory, 51 or more forms

Acceptable Media: E-filing

KENTUCKY

Mag Media/E-Filing Required: Mandatory, 100 or more forms

Acceptable Media: E-filing or CD

LOUISIANA

Mag Media/E-Filing Required: Mandatory, 150 or more forms

Acceptable Media: E-filing, CD or DVD

MASSACHUSETTS

Mag Media/E-Filing Required: Mandatory, 50 or more forms

Acceptable Media: E-filing

MARYLAND

Mag Media/E-Filing Required: Mandatory, 25 or more forms

Acceptable Media: E-filing, CD or 3½” diskette

MAINE

Mag Media/E-Filing Required: Mandatory for all Maine employers, if filing 250 or more federal forms

Acceptable Media: E-filing

MICHIGAN

Mag Media/E-Filing Required: Mandatory, 250 or more forms

Acceptable Media: Cartridge or CD

MINNESOTA

Mag Media/E-Filing Required: Mandatory, 10 or more forms

Acceptable Media: E-filing

MISSOURI

Mag Media/E-Filing Required: Mandatory, 250 or more forms

Acceptable Media: Tape or 3½” diskette

MISSISSIPPI

Mag Media/E-Filing Required: Mandatory, 50 or more forms, or forms filed after 1/31/13

Acceptable Media: E-filing, 3½” diskette or CD

MONTANA

Mag Media/E-Filing Required: Voluntary

Acceptable Media: E-filing

NORTH CAROLINA

Mag Media/E-Filing Required: Mandatory, 250 or more forms

Acceptable Media: CD

NORTH DAKOTA

Mag Media/E-Filing Required: Mandatory, 250 or more forms, or payroll service provider

Acceptable Media: E-filing, CD or email with text file attachment

NEBRASKA

Mag Media/E-Filing Required: Mandatory, 50 or more forms

Acceptable Media: E-filing

NEW JERSEY

Mag Media/E-Filing Required: Voluntary

Acceptable Media: E-filing

NEW MEXICO

Mag Media/E-Filing Required: Voluntary

Acceptable Media: E-filing or CD

NEW YORK

Mag Media/E-Filing Required: No W-2 filing

Acceptable Media: ---

OHIO

Mag Media/E-Filing Required: Mandatory, 250 or more forms

Acceptable Media: Tape or CD

OKLAHOMA

Mag Media/E-Filing Required: No W-2 filing

Acceptable Media: ---

OREGON

Mag Media/E-Filing Required: Mandatory, all employers

Acceptable Media: E-filing

PENNSYLVANIA

Mag Media/E-Filing Required: Mandatory, 250 or more forms

Acceptable Media: E-Tides, CD, email: ra-btftw2@pa.gov, tape cartridge

RHODE ISLAND

Mag Media/E-Filing Required: Mandatory, 250 or more federal forms and 25 or more state forms

Acceptable Media: 2012 specs not yet released; go to: www.tax.state.ri.us/misc/software_developers.php

SOUTH CAROLINA

Mag Media/E-Filing Required: Mandatory, 250 or more forms

Acceptable Media: E-filing or CD

UTAH

Mag Media/E-Filing Required: Mandatory, 250 or more forms

Acceptable Media: E-filing

VIRGINIA

Mag Media/E-Filing Required: Mandatory, 50 or more forms

Acceptable Media: E-filing

VERMONT

Mag Media/E-Filing Required: Mandatory, 26 or more forms

Acceptable Media: Web upload or iFile

WISCONSIN

Mag Media/E-Filing Required: Mandatory, 50 or more forms

Acceptable Media: E-filing

WEST VIRGINIA

Mag Media/E-Filing Required: Mandatory, 50 or more forms

Acceptable Media: E-filing, CD or file transfer protocol

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