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Keep Copies Of Employee Licenses, Certifications

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in FMLA Guidelines,Human Resources,Office Management,Records Retention

Q  We keep copies of our employees’ licenses, certifications and continuing-education certificates. When an employee leaves or is terminated, do we have to hold on to those copies? Or can we send them to the employees instead of storing them?

A You have several good reasons to retain copies of employees’ licenses and certifications. The most important reason is to minimize your exposure to claims for negligent supervision and/or malpractice. That liability concern doesn’t disappear immediately upon the termination of the employment relationship. As such, I strongly suggest you continue to retain licenses and certifications, along with the other personnel file documents after the termination of the employment relationship.

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