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5 fabulous tips on using keyboard shortcuts

by on
in Keyboard Shortcuts,Office Technology

1. Excel

Make text larger with this shortcut. Use Ctrl+Shift+> when you want to quickly adjust text size in a place holder. The text will grow by the same intervals displayed when you click the font size dropdown box.

Quickly change to smaller text in a place holder by selecting the text and ­hitting Ctrl+Shift+<. Text will shrink by the same intervals displayed when you click the font size dropdown box. You can drop all the way down to 1-point text.

Draw a shape and quickly make it a navigation button by creating a hyperlink with Ctrl+K. You can use the Hyperlink Dialog Box to select anything from a website, to another file, to another slide within the presentation.

25 Keyboard Shortcuts You Should Know ... & How to Use Them

2. Outlook

Gain quick access to important email. Get read receipt, important, save and sent messages and other options from anywhere in your email with Alt+Enter.

Quit toggling back and forth between email and your contacts. The Ctrl+Shift+B shortcut eliminates the need to navigate back to the top to add an email address in the middle of composing your email.

Only know part of a name or email address? Ctrl+K will take what you enter and offer you a list of likely choices.

3. PowerPoint

Shift between overlapping objects on slides easily. Using the mouse to move between a complex collection of overlapping objects on a slide can prove tricky. Try Tab to move between them instead.

Select the previous object on a slide. Shift+Tab works the same as above, but in the other direction.

Create duplicate objects. When creating complex diagrams or screen simulations, duplicate objects may be useful. Left-click, copy, click off first object, right-click paste, gets shortened to Ctrl+D. That's also one less keystroke than Ctrl+C, Ctrl+V!

Most computer users can't imagine working without a mouse. 25 Keyboard Shortcuts You Should Know...& How to Use Them will show you how to shave hours off your workweek. Learn How.

4. Word

Access the Thesaurus easily with Shift+F7. Tip: Choose an ­option from the drop-down menu for the selected word.

Turn Track Changes on and off quickly using Ctrl+Shift+E. When it's that simple, it's easy to do the right thing by leaving yourself the option of reverting back to original text, if you change your mind.

Pull up a list of all open documents by hitting Alt+W, W (press Alt+W, then the W by itself). This makes switching between them a cinch!

5. Windows 7

Windows Key—Same as clicking the Start button (Windows XP and Vista, too)

Windows Key and Tab—Shuffles through open window previews (Vista, too)

Windows Key THEN Right Arrow THEN Enter—Shuts down Windows 7

Turn these 5 into 25!

Imagine typing only about half of what you do now. You can with keyboard shortcuts. Keyboard shortcuts may seem like more trouble than they're worth, but once you've discovered them, shortcuts can prove valuable timesavers.

Whether it's a speedy way to create a bar chart or a trick for switching from one window to the next, keyboard shortcuts can help even the experienced user knock out work faster.

With 25 Keyboard Shortcuts You Should Know...& How to Use Them, get a running start on becoming a Shortcut Superstar.

Let our Microsoft Office expert, Melissa Esquibel, show you how to take your computer proficiency up a notch or two in this fast-paced and fun presentation.

Get your Shortcut Training here!

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