Employers rang in some new laws in 2012 that bring new opportunities and challenges.
In November, President Obama signed the VOW to Hire Heroes Act that provides employers with tax credits for hiring veterans.
The Sarbanes-Oxley Act (Sarbox) has created a framework for whistle-blowers to report financial abuses to the federal government. Beginning in 2012, the Dodd-Frank Wall Street Reform and Consumer Protection Act amends Sarbox to make it easier for employees to blow the whistle on their employers.
WHAT'S NEW: The VOW to Hire Heroes Act provides additional training to veterans in what the Department of Labor defines as high-demand job sectors. To qualify, veterans must participate in the Transition Assistance Program.
Employers that hire veterans who have been out of work for four weeks, but less than six months, receive a tax credit of $2,400. Hiring veterans who have been out of work six months or longer nets the employer a $5,600 tax credit. A veteran with a service-related disability and who has been out of work for at least six months is worth up to $9,600 in tax credits.
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The bill also amends the Uniformed Services Employment and Reemployment Rights Act (USERRA) to allow hostile work environment lawsuits. Until now, courts had been reluctant to allow these suits.
The Dodd-Frank amendments to Sarbox give OSHA the authority to quickly investigate whistle-blower allegations and employee retaliation claims. Employees now have longer to file complaints—180 days instead of 90 days from the date of the violation or date the employee learned of the violation.
OSHA must provide a copy of the complaint to the employer and the Securities and Exchange Commission within 20 days, and issue findings within 60 days.
If OSHA finds the complaint has merit, it will order relief for the employee. Employers may request a hearing if they disagree with the findings.
HOW TO COMPLY: The new amendments to USERRA mean you must train supervisors that military-connected employees can never be harassed because of their military service. Update your equal opportunity statements to include military service. Offer military-connected employees who wish to report harassment the same channels you make available to sexual harassment victims.
If you wish to create a policy granting a preference for hiring veterans, detail how it will apply to each hiring situation.
With clear and consistent policies, you can steer clear of the most legally explosive issues in your workplace. Use best-practice policies and make sure you're in compliance.
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Also, remember that employers can run afoul of the ADA if they ask job applicants if they are disabled, which may be a factor with some veterans.
Employers can't require job applicants to reveal their disabilities. However, they may ask them to voluntarily "self-identify as a disabled veteran.”
Revise whistle-blower policies
To comply with the new Sarbox rules, give employees options to report any practice they see that harms the company or its shareholders or could be illegal.
Your whistle-blowing policy should mirror your sexual harassment policy. Assure employees they will not be punished for filing complaints or testifying in an investigation. Give them the option of reporting their allegations to their immediate supervisor or another designated company official. Most important, investigate quickly and fairly.
Advise your attorney as soon as an employee complains of financial malfeasance. Such charges carry significant potential legal liability.
Employees who prove employer retaliation may be entitled to reinstatement with back pay and interest, attorneys' fees and other damages.
With clear and consistent policies, you can steer clear of the most legally explosive issues in your workplace. The Book of Company Policies puts all this policy know-how together in one source. You'll find model policies — carefully worded, legally sound and already tested in companies across the United States. Simply apply them to your own company's needs — subject to legal review — to communicate your organization's rules, standards and benefits.
Once you get your clearly written policies in place, your exposure to crippling employee lawsuits drops down-down-down.Get your copy of The Book of Company Policies today!