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Outlook needles and haystacks

by on
in Microsoft Email Outlook,Office Technology

Q. How can I find an email again without searching all of Outlook? I don’t always remember where I foldered it.

A. If you search for emails from a particular person or about a particular subject, but don’t always folder them in the same place, try using Search Folders. Look in the Navigation Pane on the left, and scroll down until you see your Search Folders section. Some are automatic, out-of-the-box folders like Unread or Flagged for Follow-up. But you can set your own, too. Right-click on Search Folders and create a new Search folder. Select or enter the criteria and click OK to save it. It doesn’t matter where it is in your folder structure. Your Search Folder will always show the item, and the folder it’s stored in!

Q. How do I access more advanced Search tools in Outlook 2010?

A. It’s easier now than ever to do something beyond a basic keyword search in Outlook. When you click into the Search field at the top of your Inbox, you’ll notice that a contextual tab pops up called Search Tools. From this ribbon, you can choose to search on a variety of attributes, such as Categorized, Has Attachments, This Week, Flagged and more.

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