by Gail Bisbee
The next time you start to slide a document about an employee into an overstuffed folder, ask yourself: Do I need to create a new file? It’s not because the folder is filled to the gills. It’s because federal and state laws require businesses to keep separate files for a variety of employee records.
Too many HR files consist of fat folders organized just as they always have been: one per employee, with the most recent documentation at the front and every other piece of paper relating to that employee from day one behind it.
New year, new system
Make a fresh start in 2012 by creating a new employee record-keeping system. Whether you’re going to stick with paper files, create computer-based folders or go high-tech and store your records in the cloud, you need to create at least four separate sets of records for each employee:
• A personnel file that outlines basic information: name, address, phone number, e...(register to read more)