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Start the new year with new system for employee records

by on
in Centerpiece,HR Management,Human Resources,Office Management,Records Retention

Make a fresh start in 2012 by creating a new employee record-keeping system. Whether you’re going to stick with paper files, create computer-based folders or go high-tech and store your records in the cloud, you need to create at least four separate sets of records for each employee:

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{ 1 comment… read it below or add one }

Larry January 12, 2012 at 10:46 am

In the article you state:
“It’s because federal and state laws require businesses to keep separate files for a variety of employee records.” and “Separating and maintaining employees’ files helps ensure that you’re in compliance with federal regulations…”

Can you provide citations of the laws that require the separation of data as outlined in the article? Personnel, Payroll, Medical (including life insurance) and I-9?

I understand this the stated information may be a desired practice, but I’m unaware of any requirement to separate this information (except the I-9) as long as ALL information is protected to the highest level of any requirement, which is likely associated with HIPAA or PII.


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