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Who gets the promotion? 6 steps to smart and legal decisions

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in Discrimination and Harassment,Hiring,Human Resources

If your organization is typical, it’s relying more heavily on internal promotions. And as more employees compete for coveted promotion, we’re seeing a corresponding rise in failure-to-promote lawsuits.

HR pros and managers are aware of the legal dangers in hiring outside applicants. But many forget that internal promotions also carry risks.

Base promotions on job criteria

Private employers are generally free to decide when to hand out promotions and raises, unless an employment contract or collective bargaining agreement exists.

But you still must keep discrimination out of your promotion process. Reason: Promotions fall under the heading of “terms, conditions or privileges of employment,” meaning they’re covered by both state and federal anti-bias laws.

So make sure your promotion decisions don’t discriminate against employees because of age, race, religion, national origin, color, sex, pregnancy or disability. Base promotion decisions on neutral, job-based criteria.

Most failure-to-promote suits hinge on inconsistencies in your job-filling process. To ensure a discrimination-proof selection process, you should:

1. Analyze the position. Define which characteristics are essential to the job, including manual and creative skills, education, training and super­visory or managerial ability.

2. Determine neutral criteria for screening candidates, such as the em­­ployee’s work record.

3. Develop a promotion policy. Consider whether to give seniority preference and whether you should publicize job opportunities within the organization before going outside. Tip: Don’t require an onerous minimum length of service to be eligible. That only penalizes fast learners or top performers.

4. Train hiring managers to base promotion decisions on neutral, job-based criteria applied equally to all.

5. Analyze your promotion system for bias. Make sure it doesn’t eliminate certain categories of people from job advancement. Distribute job announcements widely, not just in public spaces of your workplace.

6. Avoid specific promises in company handbooks, job interviews and employment contracts that commit you to handing out promotions.

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