Q. A few employees have complained that we use their Social Security numbers (SSNs) as their ID numbers. They’re concerned about identity theft. Is it legal to use Social Security numbers for ID purposes?
A. In Pennsylvania, it is not illegal for employers to use employee SSNs as ID numbers, provided the employer does not publicly share the Social Security numbers.
Employers should not print employee SSNs on materials that are mailed or require employees to enter their SSNs to access an Internet site.
The Federal Trade Commission has published materials to assist victims of identity theft on its website at www.ftc.gov.