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Creating a newsletter: 4 layout tips and tricks

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in Centerpiece,Office Technology,Word Tips

When it’s time to produce a newsletter, whether bound for print or available to view online, Microsoft Word has enough tools in its toolbox to add all those polished features you would expect for page layout.

1. The banner

Using Word, you can set different margins for part of the page.  This technique uses a Continuous Section Break to create a banner that is wider than the actual text margins. Once you insert a section break below the banner you’ve created, you’ll notice after selecting Custom Margins, the Apply to: field says This section. That means whatever margins you set will apply only to that part of the page, in this case, Section 1.

Set narrower margins here to give your banner a wider look. It might also be good to work with the Show/Hide button on. Look for this on the Home tab in the Paragraph group. The Show/Hide button is on the top right.

2. Columns

If you haven’t tried columns in a new Office version, you’ll find they’ve never been easier. Simply select the text, and on the Page Layout tab, click on the Columns button in the Page Setup group. Choose the number of columns. That’s it! For more options, such as lines between the columns (for better readability), choose More Columns. You also can adjust the spacing to achieve precisely the look you envision.

3. Linking text boxes

If you need to continue text from one text box to another, create your first text box and enter all the text you need. Then create your second one on a later page. Make sure the second text box is empty. Select the first one and on the Drawing Tools Format contextual tab, in the Text group, click Create Link. You’ll notice the cursor has changed to a little pitcher. When you select the second text box, you’re telling it where you want to “pour” to overflow text. If you change the size of the first text box, it will automatically adjust what text overflows into the second text box.

4. Page borders

On the Page Layout tab, in the Page Background group, click the Page Borders button. You can choose from simple lines to what’s called Art borders.

To wrap it all up, you can save and send your newsletter as a PDF without any additional software in Office versions 2007 and 2010!

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Contributor: Melissa P. Esquibel, Microsoft® Certified Trainer

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