Find your focus in the era of distraction

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in Office Management,Time Management

It’s not merely information overload that’s overwhelming administrative professionals. The data fog is thickening at a time when many com­panies are asking people to do more.

A survey by Spherion Staffing discovered that 53% of employees had been compelled to take on extra tasks since the recession started, meaning there’s little respite from the dense data.

Another survey suggests that most employees think most of the information they receive is useless.

You may need more than an on-ramp to the information superhighway. Try these tips for weeding out unnecessary information:

1.  Ask yourself if you’re approaching your work constructively or it’s just become another activity.

2.  Set aside a few minutes, when you can, to regroup. It sounds like common sense, but it’s a rarity in most admins’ world.

3.  Designate a separate device for distractions like Facebook and Twitter, recommends designer Aza Raskin. For example, make a rule that you’ll only look at them on your iPhone or at a home computer.

4.  Embrace three principles to deal with data overload, say Derek Dean and Caroline Webb of McKinsey: Find time to focus, filter out noise and forget about work when you can.

— Adapted from “Too much information,” The Econo­­mist; “Duke’s Cathy Davidson Is Fixing The Future Of Distraction,” Anya Kamenetz, Fast Company.

{ 2 comments… read them below or add one }

vuept June 10, 2012 at 6:52 am

Nothing lost and nothing found. I want to say that when I tried to track my own work and monitor works I found no drawbacks. This might happen because my analysis so poor and I have low knowledge about how I am gonna monitor works and find the distraction part of mine. You are great while you are describing the whole process of maintaining a good future with big plans.

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TJ January 19, 2012 at 10:37 am

I would say that distraction is everywhere. There are also different ways to prevent distractions. At first you should know what your distraction is and you should also know how to deal with it. At work I often use the computer and can you imagine how vulnerable I am from online distractions like social networking, email and games. However, I manage to deal with it with self discipline this way I can easily ignore distractions. Managing time efficiently with the help of online tools also help me to stay focus on tasks.

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