You need to show Tom how you pull together monthly data, and one of the newly hired assistants needs coaching on some online tools.
Here’s an easy way to accomplish both: Screencast-o-Matic (www.screencast-o-matic.com). This free online tool lets you create a video from your screen (your “screencast”) and upload it to share. All you do is start recording, perform each step on your screen, narrating through the entire thing, then stop the recording. You don’t even have to download anything to start using it.
The end product is a video you can share by YouTube, e-mail or on the Screencast-o-Matic site.
Note: Before you begin, make sure you have a microphone on your computer.
Step 1: Choose what size you want the finished video. If you’re exporting to a movie file, use “Full screen.” But if you’re going to upload the video to YouTube, opt for “HD size.”
Step 2: Select your audio. Opt for “no audio,” if you don’t have a microphone, or select the microphone that has been detected on your computer. Hit “Go.”
Step 3: You’ll see a frame appear on screen, which you drag to capture the area you want to record. You can always adjust it later, as you’re recording.
Step 4: Hit record. You can pause at any point. If you make a mistake or want to record over something, hit pause, drag the timeline cursor to the point where you want to start over, then hit record.
Keep your video under 15 minutes if you’re making an MP4 format movie. If you plan to export it to YouTube, keep your video under 10 minutes, which is the maximum allowed by that site.
Step 5: You’re done. The site then tells you your options: export the video as a movie, upload it to YouTube, or upload it to Screencast-o-Matic.
If you upload your video to a web site, you can choose to make it private, so it won’t come up in searches. You get the URL to send directly to Tom or the new hire or whomever you want to share the link.