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1-Minute Strategies: Aug. ’09

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in Office Management,Office Technology,Workplace Communication

Make Adobe Reader remember where you left off, as well as your selected zoom and pan settings: (1) Click Edit, Preferences; (2) Choose Documents; (3) Check the box marked “Restore last view settings when reopening documents.”

Improve daily planning by being specific.
On your to-do list, don’t write, “Work on report.” Instead, write, “Prepare charts for monthly report.”

Expect a VIP visitor at the office?
Use this tactic from Darienne Page, receptionist for President Obama’s Oval Office: Once a guest passes through the security gate on the North Lawn, she has five minutes to do a Google search, if she doesn’t already know the person. The purpose? So she can make small talk during his or her wait.

Trick yourself out of procrastination
by doing absolutely nothing for 15 minutes. Stare at the papers on your desk until the urge to do something overtakes you. We often allow ourselves to procrastinate by finding busy work to distract us. Don’t do it.

When plowing through paperwork and you’re interrupted, put a Post-it on the page to mark your place. This cuts the time it takes to get back on track.

Find you have a spare five minutes? Don’t spend it perusing e-mail. Ask yourself, “What can I do for five minutes to make tomorrow better?”

Best advice ever given to Terry J. Lundgren, CEO of Macy’s: “Bloom where you’re planted.” In an interview with The New York Times, Lundgren says that he was in an assistant buying position doing “stupid jobs” at the time, and told a mentor that he felt underutilized. His mentor said, “Do this really, really well. And if you do this really, really well, everybody will see that, and they’ll move you onto the next thing. And you do that well, and then you’ll move.”

Make the boss look good by helping her avoid calamity. “Look at what problems are coming up and consider how they can be solved,” IAAP’s Susan Fenner tells Monster.com. “Look at what hasn’t been done successfully and do it or improve it.”

Send information to yourself when you’re on the go with reQall (www.reqall.com). First, download it to your phone and computer. Then, when you need to add something to your to-do list, speak it into your phone, and text will be added to the document on your computer. Out and about without your to-do list? Push a few buttons to have it texted to your phone from your desktop.

Gain an advantage over job candidates by having a great handshake. In a recent study at the University of Iowa, researchers found that women who had a firm handshake, complete grip and accompanying eye contact benefited more than men who had the same.

Reach your goals faster by sharing them with others—to a point. Telling someone about a goal can foster accountability, making you more likely to follow through on it. But talking excessively about a goal can actually distract you from reaching it.

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